Off-site Delegate Participation in GA Business
Off-site delegate participation provides an alternative way for congregations to participate in the business of the Association when their delegates cannot physically attend General Assembly (GA).
Even if they cannot be physically present at GA this year, congregational delegates, ministers, and credentialed directors of religious education can participate in the business of GA by serving as off-site delegates.
Off-site delegates can:
- Watch live streaming video of all Plenary Sessions online.
- Vote online and speak during debate in General Assembly business sessions from home, office, or congregation, or as part of a congregational cluster.
- Listen to discussion and vote during business mini-assemblies.
Using a telephone and a computer with high-speed access to the Internet, off-site delegates participate in the Plenary business sessions and mini-assemblies right along with the delegates who are on-site.
All delegates are required to submit a certified GA credential from their congregation. An off-site delegate will count against a congregation's total number of delegates allowed; so off-site participation is not recommended for congregations that can send a full delegation to attend GA in person.
Congregations are encouraged to provide resources for off-site delegates (ie., meeting space, technology, telecommunication), as much as is possible.
Requirements for Participation
In order to participate off-site, delegates must:
- Represent a congregation certified for General Assembly.
- Obtain a signed delegate credential from the congregation (during the off-site delegate registration process, the delegate will need enter unique ID information found on their credential card).
- Register as an off-site delegate to General Assembly no later than 8 p.m. EDT on June 7, 2013; this process will be separate from regular GA registration, required for all those who will attend in person and participate on-site. Early registration (March 1 - April 30) for off-site delegates is $125; late registration (May 1 - June 7) is $150.
- Have access to a computer with internet access compatible with Unitarian Universalist Association (UUA) streaming video protocols (Technical Notes; test a computer’s internet connections by playing video from the 2012 GA. If this video plays without pauses, your computer and internet connection are adequate.)
- Be willing to download and use online voting software furnished by the UUA
- Have an active email account
- Have access to a telephone while using the computer
Registered off-site delegates will receive instructions via email regarding credentials and training.
Off-site delegates will also receive access to the complete set of recordings of GA workshops.
Off-site delegates are also asked to furnish a photograph of their congregation’s banner for inclusion in the Virtual Banner Parade during the Opening Ceremony. If your congregation’s banner isn’t going to be physically present at GA you can send us a photo of your banner to email@example.com, which we’ll display on the large screens in the plenary hall during the procession.
Please note the following:
- Please only send jpg or png files.
- Please send high resolution images. Generally images under 500kb look pixilated on the large screens.
- Do not submit banner images that include people or your congregation’s building.
- We will crop and resize the image as necessary to fit the screens in plenary.
- If your banner is physically present at GA, please do not submit a photo. Some congregations have a mix of on/off site delegates.
Absentee Voting in the UUA Election
Off-site delegates may vote online ONLY on business items in Plenary sessions or Mini-Assemblies. To vote for elected positions such as President and Moderator, off-site delegates must cast a written absentee ballot prior to GA. Certified congregations are mailed an absentee ballot for every delegate/vote to which they are entitled. To vote absentee, obtain a ballot from your congregation. Carefully follow the instructions printed on the ballot. Mail in the absentee ballot using the return address envelope provided; ballots must be received by June 12. In order for your vote to be counted, you must include with the ballot a signed ballot stub. This stub is attached to the credential card that you were issued. More on the UUA election.
For more information contact firstname.lastname@example.org.
This work is made possible by the generosity of individual donors and congregations. Please consider making a donation today.
Last updated on Tuesday, March 5, 2013.
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